SERVICES

We aim to create an event to remember not only for its content but also for the emotions it creates and transmits.
This is what clients ask of us, and this is our goal.
Achieving it requires a few simple but effective ingredients like experience, competence, creativity and a good measure of intuition, friendliness and enthusiasm.

Designing and developing a successful event means creating the right mix of all these factors. Strategy, communications, marketing and budgeting have to combine with technical, logistics and organisational excellence.

Whether a restricted meeting or an international convention, My Meeting is the ideal partner to plan and organise all your events: conferences, training sessions, corporate meetings, workshops, conventions, celebrations, inaugurations, exhibitions and many other public or private occasions.

My Meeting SERVICE PROVISION

Consulting
Project feasibility study, event design and planning, defining strategy, setting objectives

Organizing Secretariat
Coordination and logistics management of all services: meeting venue, accommodation, catering, site preparation, audio-visual equipment, venue manning, inaugural ceremony, transport, photography service etc. Service requirements and supplier selection are established by well-tried, transparent procedures consolidated by years of experience.

Sponsor and Exhibition Secretariat
Sourcing of the most suitable sponsor for the event, obtaining all necessary official permits, provision of innovative customised sponsor packages. Design, development and sale of exhibitions, site preparation support, coordination of site set-up.

Public Relations and Communications
Defining global communications strategies; handling contacts with public authorities and bodies, speakers, participants, sponsors, suppliers and the media.

Scientific Programme
Support for Scientific Committee, collection and publication of abstracts and/or proceedings, defining scientific programme, correspondence with speakers and public authorities.

Continuing Medical Education (CME) Accreditation
My Meeting is a CME-event organiser registered with the Italian Ministry of Health.
We handle all accreditation procedural requirements as an official provider or on behalf of the meeting's Scientific Committee.

Social Programme
Design and implementation of social and entertainment programmes, cultural events, and guided tours to complement a successful meeting and promote the natural beauty and artistic heritage of the event location.

Registrations and Hotel Bookings
Pre-congress secretariat handling participant registration and hotel bookings, assistance during the event, on-site welcome and registration of participants.

Travel
Booking and ticketing with the support of our partner Travel Agency.

Graphics, Publishing and Media Contacts
Concept, design and development of event graphics, coordination of all printed material with sector consultant. Information dissemination through dedicated Internet site and/or hard copy release.

Mailing Lists
Mailing list creation and management, database updating, dissemination through newsletters and/or post.

Administration
Event administration and book-keeping, constant budget supervision and careful cost analysis against expenditure forecast; optimisation of economic resources.

Technical staff, interpreters, hostesses and tourist guides
We avail ourselves of experienced professionals who work for our company on a regular basis, all of whom will contribute to the occasion with style, reliability and enthusiasm.


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